PKM College

Planning & Purchase Committee

This particular committee has a great function to update the program schedules with all its plans and the purchasing aspects as well. It works to get the essential indents from the various departments of the college, scrutinize the approval request and to meet their needs. The committee would generally review the quotations of two or three dealers and then decide on the purchase of the major scale products. It's their duty in fact to analyze the same to make a right choice on its approval including the vendors. It also make sure that proper documentation is done while purchase and check frequently on its servicing done. It also ensures purchase transparency, accountability and fairness in the procurement process. To finalize and issue the purchase order is the work of the committee. The committee responsibilities are shared by its members as the Chairman would approve the final purchase and issue necessary purchase orders and the Co-coordinator shortlists the approved vendors, review of the quotations and submit the same to the chairman. The Member is to collect the indents from the departments, call for quotations and verify with respect to the budget approved.

Objectives

• To prepare guideline and devise general system for procurements of materials, equipment’s and items for the Institution.
• To coordinate all the purchases of various Departments and ensure the procurement of required items as per schedule.
• To carry out discussions and negotiations with suppliers and procure the best quality items with competitive price
• To scrutinize requisitions for equipment of various Departments and decide upon the necessity of purchasing the equipment, keeping in view the possibility of its in-house manufacture in the Institute and the requirements specified by the Government, University. AICTE etc.
• To arrange to call and scrutinize tenders/ quotations for items of purchase.
• Any other works related to procurement of the items.

Dr. Jessy N.C., Principal (Chairperson)
Dr. Veena Appukuttan, IQAC Co-ordinator

Convenor

Dr. Sinoj Joseph, Assistant Professor in Physical Education

Members

Dr. Sholy Joseph K, Associate Professor in Mathematics
Minimol Simon (Sr.Karunya), Junior Superintendent
Sr.Raisy Philip, Head Accountant
Sri. Joby Mathew, Office Attendant